If It's Worth Doing, It's Worth Doing Poorly

Wait a minute! Isn't that a composition error? My whole life I've been told that if something is worth doing, it's worth doing well – or the best you can – or right – or correctly. So how can doing it poorly have any value?

And then it occurred to me the belief that it had to be done right the first time had held me back from doing lots of stuff. If you're a perfectionist, and I happen to be a recovering one, you know what I mean. Preparation takes a lot of energy, and commitment, and time. It's a valuable part of any process. And yet – maybe a little less prep, a little more tolerance for the results of early effort, and maybe – just maybe – a lot more could be accomplished. I remember a quote in a Harry Beckwith book - “Don't let perfect stand in the way of good.”

But I also remember a belief my Dad pounded into my head. “ Experience is the best teacher, but only fools can learn by no other.” Ouch! Talk about enabling procrastination – using preparation as a means of avoiding taking action.

And then I remember what A.K Best – a very good tier of flies for fishing – those little bits of feather, floss, foam, thread, fur, hair – that can be so complicated to create – said about tying a new fly pattern. He said he doesn't master a particular fly pattern until he has tied at least twelve dozen flies. I suspect his first attempt is pretty good – he's an acknowledged expert – but I suspect each following fly is a little bit better in some way – materials, process, proportions, color – until after 144 flies he's pretty satisfied with his results – and he can tie the fly with speed, precision and mastery of proportion.

A. K. Best's process is not a lot different from what we need to do to meet our own challenges. And yet many of us hold back – hang onto the preparation stage – feel intimidated with the possibility of not getting it right the first time. We don't want to appear foolish to ourselves or to others. And someone without the same intelligence, concern and processing ability that we have, goes out there, stumbles, gets up, learns from the experience, and gets it mostly right – and gets the credit, the recognition, the sale, the reward. And we know we could have done it better – if we had just acted a little sooner – if we had stopped preparing – overcome our self imposed expectation of perfect on the first try - and went for it.

To all my fellow perfectionists and professional preparers, I offer this call to action. Work hard to adopt the belief that something worth doing is worth doing poorly – at the beginning. Work hard to give yourself permission to fail, and not be perfect the first time – to learn from action, and to be better the next time. It's so much more liberating - and effective - to adopt that belief and behavior.

Written by Andy Cox, President
Cox Consulting Group, 4049 E Vista Drive, Phoenix, AZ 85032 Ph:& Fax: 602-795-4100; E Mail: acox@coxconsultgroup.com;Website:www.coxconsultgroup.com; Blog: http://multiplysuccess.blogspot.com

Copyright 2009 All Rights Reserved

Use SMART Goals to Overcome the Tyranny of the Unimportant

Have you ever caught yourself rearranging your desk, or your E Mail files, or checking E Mail, or making a purchase on Amazon, or automatically answering your cell phone, even when you know the call isn't important - when you know, in your gut, that there is more important work to be done? And you just can't bring yourself to make that phone call, or that prospect call, or answer that E Mail request for information, or work on the quarterly reports?

If you answered Yes, welcome to the world of Resistance, that force that always shows up when we are attempting to create positive change and progress – when we try to step out of the box – when we try to confront fear.

Resistance shows itself in many ways – you can't touch it, step on it, feel it – but you know it when it happens. And one of the most frequent ways it shows itself is through the Tyranny of the Unimportant. That force that takes us away from the work that will result in progress and success, and puts us in the middle of "thin things." The Tyranny of the Unimportant is procrastination at its best – or worst. We're busy as hell – just not effective. And that to-do list with ten things on it has eight things crossed out at the end of the day, but the two top things remain untouched. And we're frustrated and apprehensive.

The sneaky thing about procrastination is that it isn't caused by people quitting or turning their backs on what they have or want to do – it's that they'll do it – tomorrow. And Resistance through the Tyranny of the Unimportant is right there to help.

Procrastinators aren't lazy. In fact, most of the procrastinators I know are some of the busiest, brightest, most motivated, most energetic people you could imagine. They have to – do lists, they work fast and hard and get a lot done – how can people like that be called procrastinators?

One answer - they do the most urgent thing first – but not the most important thing. If you looked at their daily lists of things to do, you would find too much for one person to accomplish, and most of the demands are reacting to the requirements of others. And this Tyranny – to a great extent - is self imposed.

Stephen Pressfield, in his excellent book The War of Art, makes the point that "Resistance," that evil force that only shows itself to keep us from doing something positive, shows itself through the Tyranny of the Unimportant
Pressfield is a writer – he wrote "the Legend of Bagger Vance," among other books. Just like most self employed people he has to be a self starter. People who are their own boss, who don't have someone breathing down their neck, who have to do the important things in order to survive and prosper must overcome the Tyranny of the Unimportant.

So how to overcome this Resistance – this enemy of accomplishment – that form of Procrastination?

First realize that Resistance is the product of fear – in its many forms. Fear of failure, fear of not good enough, fear of not being able, fear of not being worthy, fear of being told no – the list is a long one. Fear shows itself by trying to force us not to do what we know to be the most important thing. And rather than confronting and overcoming that fear, we direct our efforts to the not so important – and fool ourselves into thinking we are overcoming Resistance by deflecting it. We're not. And Resistance wins another round. The only way to overcome fear is to confront it – and push through it. And realize that it will come back tomorrow, and the day after that – and the day after that. But overcoming it today makes overcoming it tomorrow a little bit easier. Letting it win today makes it so much more difficult to overcome tomorrow.

The good news about fear is that the things we fear the most are the most important things we must do. Now that's cutting to the chase. If rejection is at the top of the fear list, overcoming rejection is where action needs to be taken. If the fear of a No answer after asking for a line of credit is the most fearful thing to do, it has to be done first. If the greatest fear is public speaking, or developing relationships, that's where success will be found.

In addition to turning fear around and using it to identify the really important, take a survey - ask people you know what's important to them. The really successful will tell you, specifically, what they want, and how they're going to get it. From the not so successful, you'll hear answers like "want to be happy," or "successful," or "rich," or "healthy." or the "best." Nice sentiments, but hardly what's needed to overcome the Resistance that will try to keep them from achieving those sentiments. If your answer is at that level, you gotta drill down and define what terms like happy, rich, healthy, success really mean on a personal level – in concrete terms that can be the basis for goals.

Goals are critical to overcoming Procrastination in any form – but particularly in dealing with the Tyranny of the Unimportant. Use those things you fear the most, and the things you've identified as wanting the most, to create SMART goals – Specific, Measurable, Attainable, Relevant/Realistic and Time Framed. And avoid the temptation to load up on goals. Procrastinators are really great at letting their optimism get ahead of their reason, and establishing a set of goals that is way too ambitious. It's a great way to set up failure, and to not confront the question of priorities. Three to five goals – no more. This is one place where less is more.

Then create a daily, weekly and monthly list of To Do's – and prioritize them. What you use to designate their importance can be any number of things. Some people use "Must Do's", "Want to Do's and "Nice to Do's." Others use A, B, C or 1, 2, 3 as priorities. Going out much further than a month can be a waste of time – an unimportant exercise - things are often so dynamic that a crystal ball would be needed to look further out in the future. The important thing is to do it – and then stick to it, leaving space for the urgent important things that always pop up. Trust the goals you develop. Then act on your fears through your priorities and your goals.

The reward? You've overcome Resistance – today. You've become more effective – you've confronted fears and become so much better at doing that – and you realize that fear can actually take you where you need to go. And you accept that. And you gain a huge measure of personal control over your time.

Start with truly important goals – and start today.

Written by Andy Cox, President

Cox Consulting Group, 4049 E Vista Drive, Phoenix, AZ 85032 Ph: 602-795-4100; Fax: 602-795-4800; E Mail: acox@coxconsultgroup.com;Website:www.coxconsultgroup.com; Blog: http://multiplysuccess.blogspot.com

Copyright 2009 All Rights Reserved

Ten Ways Leaders Overcome Analysis Paralysis

One of the biggest challenges leaders have is to ensure that preparation and analysis add real value and provide the framework for action. The biggest enemy to action is analysis paralysis.

One of the most difficult habits to break is the habit of continuing to create and analyze choices long after decisive action should have taken place. Analysis paralysis is the graveyard of many organizations and careers. It's procrastination - on both the organizational and individual level - caused by fear of failure, fear of consequences, fear of not being thorough, fear of making a mistake.

Analysis paralysis results in too many choices. Too many choices drag down the energy, the time and the effort of all those who are part of the issue.

Here are ten ways leaders have ensured they and their organizations don't fall victim to analysis paralysis.

1 - Define success as the result of a cumulative process - built on a cycle of action, evaluation, improvement - then action, evaluation, improvement. Nothing creates fear - and analysis paralysis - quicker than to be told that whatever decision is made will result in failure or success - with no other possible outcomes. Creating a hardline success or failure situation will almost certainly result in careful - read lengthy - analysis and preparation. Define ideal outcomes and solutions and use them as guidelines in setting goals - just don't let the ideal be the only acceptable solution.

2 - The best course of action in the vast majority of situations is the one that "meets requirements." Save the "best possible" course of action for the relatively few high value, high impact decisions.

3 -Impose constraints - money, time, resources - that keep the focus on action, not on preparation and analysis

4 - Set up a ready, fire, aim behavior. Insist on enough information to act with a reasonable degree of confidence in the decision, and establish a measuring mechanism to allow for changes as they become apparent.

5 - Realize that simplicity and limited choices can be very liberating - they create a structure that allows for action, rather than a constant evaluation of ever increasing alternatives. Complexity is the partner of analysis paralysis.


6 - Value attitudes that place a premium on information - but information as a means to act, not as an end in itself.

7 - Insist on action at every step. Direction and priorities are created through goal setting. Accomplishment is the benchmark of success - not activity.

8 - Accept that mistakes are part of improvement. The biggest enemy of innovation and development is often the fear of making a mistake - or of being blamed for a mistake. A problem solving climate accepts mistakes as part of the process of improvement. It punishes non risk taking behavior, as well as behavior to cover up mistakes."If you're not making mistakes you're not accomplishing anything" is a belief in problem solving organizations.

9 - Adopt a "Principle of Good Enough " (POGE) attitude toward action. Software developers use POGE to act - knowing that the only way to implement and improve is to throw the switch - go live - measure the results and improve - and then do it all over again. Adjustments based on the results of action are an accepted part of the process - not an indication of failure.

10 - Keep progress reviews simple and frequent and highly structured. It's amazing how even the most worthy goal can become hostage to analysis paralysis - if it's left unattended by people in a position to see the bigger picture. Make course corrections a routine part of the process - an accepted and vital part of meeting goals. A question that should be asked in every progress review should be " "What course corrections do we have to make to meet this goal?"

Take an inventory - of yourself and of your organization. Ask yourself if the conditions for analysis paralysis exist - or if analysis paralysis is already hard at work confusing activity with accomplishment. Then use the suggestions from the leaders who contributed to this article to increase your personal and organizational competitive advantage.

Written by Andy Cox, President

Cox Consulting Group, 4049 E Vista Drive, Phoenix, AZ 85032 Ph: 602-795-4100; Fax: 602-795-4800; E Mail: acox@coxconsultgroup.com; Website: http://www.coxconsultgroup.com/; Blog: http://multiplysuccess.blogspot.com/

Copyright 2008 All Rights Reserved

Procrastinators - Nine Steps To An Easy Day

As a followup to "Procrastinators Never Have an Easy Day," let's talk about steps to take to achieve that easy day - that day when accomplishment and achievement are reached - when the overhang of things waiting to be done is manageable, and guilt and remorse are replaced with optimism and confidence. That sure sounds good - and it can happen - starting today.

The first step is to imagine what that easy day is going to be like - that day when things are under control, when the taxes are done - on time, when the boss offers congratulations on the completion of an assignment that exceeded expectations, when fear is overcome and the result of a project was a really, really good outcome. Start with the end in mind - in this case replacing the behavior and habit of thought of procrastination that serves so poorly and creates negative emotions with a behavior and habit of thought that creates the reward of freedom to grow and learn and test limits - or the freedom to fall asleep under a tree with no cares of the world. The rewards are in reach - believe it. Start this journey with the Reward - whatever that may be - in mind.

Step 2: Replace intent with action. Replace talking about the "what if''s" and the "when I get to it's " with Action on what is truly important, and pressing, and proximate, and fearful. As Brian Tracy says in Eat That Frog- "Swallow the frog first." Or, if you choose, " attack the bear in the room before it gets any bigger." Do the things you don't want to do first. Save the really neat stuff to do as a reward.

Step 3: Don't think too much. The curse of the intelligent is being able to see all kinds of alternatives, combinations and permutations - to see all kinds of consequences and possibilities, and become frozen in place with too many options. Pick out a course of action and go for it. If the first "ready, aim, fire" doesn't hit the target, it probably came close. Adjust and "ready, aim, fire" again. But make the adjustments as a result of action. If the second course of action doesn't hit the target, it got closer. Persist with action.

Step 4: Replace the codewords of the procrastinator. Words like "tomorrow," and statements/beliefs like "good things come to those who wait," "anything worth doing is worth doing right," "it'll take care of itself" and "I need more information/preparation." Great phrases, but not for procrastinators - they only reinforce the tomorrow habit of thought of procrastinators. Listen to your self talk, and replace those kinds of phrases that create a tomorrow mentality. Today is all that has value - tomorrow will never come for many, many people.

Step 5: When faced with a project, replace the procrastinator's first question and thought - "When is this due?" with "What can I do today to get this going?" Consider meeting a due date for what it is - a failure to exceed expectations.

Step 6: If something simply can't get done when a date is imposed, challenge the issue. If that doesn't work, manage the project to keep others aware of progress. Never ever let the boss get ambushed with a date not kept - even if he/she really deserved to be embarrassed by their unreasonable demands. To your boss, passive agressive behavior is infuriating, frustrating and dangerous - survival may happen, but trust will be gone.

Step 7: Focus, focus, focus. Complete whatever the big things are. Don't let up until they're done. Don't let the little things intrude - be very wary of the demands of others and their impact on completing the most important things, Develop the ability to say no - politely, constructively and firmly. And make sure the big things are really the big things. Nothing is more frustrating than to be working like crazy on thin things - and not knowing it. That's where goals - shared goals are so important.

Step 8: Realize that a conscious decision to delay something because of the importance of other things is not procrastination. Realistic and accurate prioritizing is a skill - an essential survival and success skill.

Step 9: Consider pretty good as better than perfection - because it is. Realize that by the time you burst into the room with the perfect solution - if there is such a thing - someone else has already acted with a good enough solution, and another opportunity to contribute has been lost.

Lastly, take these nine steps one at a time - the trap of too much at once is a real trap - it ends up causing nothing to be accomplished.

Take whatever step seems right - then ACT! Do it - today!

Written by Andy Cox, President

Cox Consulting Group LLC, 4049 E Vista Drive, Phoenix, AZ 85032 Ph: 602-795-4100; Fax: 602-795-4800; E Mail : acox@coxconsultgroup.com; Website: www.coxconsultgroup.com

Copyright 2007 All Rights Reserved

Procrastinators Never Have An Easy Day

Pity the poor procrastinators. They never have an easy day. They can't - with so many things hanging over their heads - and most of them are the most important things, or the things that are feared the most, or are seen as having to be done perfectly.

So procrastinators have to stay really busy doing other things to convince themselves that they're too busy to do the things they don't want to do, but that need to be done, or that they want to do so well that they can never measure up to their own standards.

And so, at the end of each day, they collapse in exhaustion, once again convinced that a lot got done - a good day. And for some time, there is a good feeling about all the "thin" things that were accomplished. Meanwhile, the bear in the room just keeps getting bigger - and badder - and more difficult to address - and more challenging to do right. And then it's too late - but it's never too late.

What happened?

One of the things that happened was so much time was spent on the process and challenges and possible pitfalls that the goal got lost. Preparation and process became more important than anything else. And then, after all that effort, it wasn't good enough - it had to be perfect. So much time was spent on it - whatever it is - that producing anything less than the best was unacceptable.

Maybe there were questions of being able - or worthy - or both. And so it was kept at arm's length, and touched - and poked - and started, but there was never real commitment - there was always something more pressing to do - and those pressing things always got in the way of answering the question of ability or worthiness. What a relief!

Maybe the time frame was set with the due date as the focus - rather than focusing on what could be done today. And as the due date kept getting nearer, and panic set in, and work started, it was too late, and the due date was missed, or the procrastinator gave up - quit. And yet, at the beginning, there seemed to be plenty of time.

Maybe the request to do something was seen as an imposition and as unreasonable. But rather than confront the unreasonable demand, the decision was made, most often subconsciously, to delay, and show whoever made the demand that it couldn't be done in their time frame. The lack of accomplishment, or of failing to meet expectations is the response to the demand. It's called passive aggressive behavior.

A pretty bleak picture of what procrastination - putting off until tomorrow what needs to be done, or at the least started, today, can cost. High stress, guilt, regret, reinforcement of not being able or worthy, quitting and a host of other negative emotions and behaviors surround procrastinators. It's too bad - since most are hard workers, and smart, and able and worthy - and busier than most other people. It's just that their own self talk and their own behavior makes it almost impossible for them to have an easy day - a day without the negative emotions mentioned.

Is there hope? Of course there is - a behavior can be changed and so can a habit of thought. But since I want that subject to be written perfectly, I want to give it a lot of thought, and make sure i'm able to write it. Look for it tomorrow - that's the day most procrastinator's live for.

Written by Andy Cox, President

Cox Consulting Group LLC, 4049 E Vista Drive, Phoenix, AZ 85032 Ph: 602-795-4100; Fax: 602-795-4800; E Mail: acox@coxconsultgroup.com; Website:www.coxconsultgroup.com

Copyright 2007 All Rights Reserved

When Knowledge Becomes a Liability to Success

I never realized until recently just how much the quest for knowledge can get in the way of success.

Let me explain. A client has a really bright, articulate, energetic, well schooled salesperson they are trying to develop. They hired this person out of a top school. She was right at the top of her class in a challenging engineering course of study. She has all the attributes of an "A" player - not just for her company, but for a lot of organizations. Problem is - she just doesn't get to the market in a timely way. She always seems to have one more "thing" she has to define, or look into, before having that critical conversation with a prospect. Her product is highly technical, and its potential applications do require study and preparation. But any number of sales have slipped through her fingers in the two years she has worked for my client. What's the problem?

It's a common problem for many people who have a high Theoretical Attitude as one of the main drivers of their Behavior. These are people who sincerely believe that knowledge is power - and, up to a point, they are right. They seek knowledge instinctively - their first resource is a book, or Wikipedia, or a white paper. Their findings, as they research a particular issue, require more and more research - they really begin to know what they don't know - and the acquisition of knowledge becomes an end in itself. They evaluate others on the basis of how well others have done their homework, particularly since that is how they evaluate themselves. The net effect is that they are slow to market, but when they get there they are fully prepared - by their standards. The problem is that money likes speed - fast to market wins - 90% of the time. So the high Theoretical may be competing for only 10% of the available opportunities. You can't meet and beat your organization's expectations that way.

Our client's potential A player became an A player - but in an engineering position that allowed the time to become a subject matter expert - a person valued for their in depth knowledge of their product's applications. She was called on to accompany sales people on calls - she provided a depth of knowledge that added enormous value to the sales process. Happy ending - the right person in the right job.

The moral of this story: Regardless of what you do for a living, knowledge, by itself, is not power. The application of knowledge through action creates power. The next time you catch yourself taking one more step on the information tree, ask yourself if this step has value in application, or is it just another way to learn more for your own sense of preparation. If it doesn't add value to application, stop. Take what you know and apply it - 95% of everything rewards speed in application. If you see others doing the "knowledge is power" behavior, send them this blog - maybe it can start them thinking about the application of power - and get them acting.

Written by Andy Cox, President

Cox Consulting Group LLC, 4049 E Vista Drive, Phoenix, AZ 85032; Ph: 602-795-4100; Fax 602-795-4800; E Mail: andycox@coxconsultgroup.com; Website: www.coxconsultgroup.com,

Copyright 2006. All Rights Reserved

Good Things Come To Those Who Wait - Or Do They?

Do you remember being told that "Good things happen to those who wait?" Usually it was said after something had already happened, and someone was providing hope and encouragement for the future. As a belief, it gives us a warm fuzzy feeling of security. A feeling that if we just stick around, be patient and prepare, good things will happen. A truly false feeling of security.

A radio announcer reminded me of this belief the other day. After saying "Good things come to those who wait" he said in his experience the only thing left for those who wait are the leftovers - the stuff the people who acted quickly didn't want.

He's right. I hadn't thought about it in those terms, but the more I reflected on it, the more obvious it became. I 've been guilty of this self talk - often - and very little good came to me by waiting. OK, some things just have to take time - like growing corn or tomatoes. But even there, first to market makes the most money.

If you hear your self talk rationalizing inaction by saying "Oh well, good things come to those who wait", stop and fight that belief. Don't let it become imbedded in your mind - if you act now, you will succeed. If you wait, you are turning your opportunity over to the tender mercies of others and of fate - and rarely does that work to advantage. Do it now - get first choice in whatever it is you are stiving to accomplish.

Written by Andy Cox, President

Cox Consulting Group, 4049 E Vista Drive, Phoenix, AZ 85032 Ph: 602-795-4100; Fax: 602-795-4800; E Mail: andycox@coxconsultgroup.com; Website: www.coxconsultgroup.com

Copyright 2006 All Rights Reserved